Receipts
Receipts that match themselves.
Snap it, forward the email, or let the vendor send it straight in. We read total, VAT and date, then pin it to the right transaction — usually before the card’s back in your pocket.
Spend management for agencies & studios
Every card knows which job it’s for.
Project cards with live budgets, receipts that match themselves and client rebilling on the spot — because your producer shouldn’t need a spreadsheet to buy gaffer tape.
Fig. 01 — Studio card, brushed stainless, 13 g Move your cursor — it tilts
Petty cash, retired at
Agencies · Production · Architecture · Games Field Day HALFTONE oddfellow® Parallelpictures 12frames Mossgrove Kiln&Co. loud/quiet NORTHPAWstudio
(00) The problem, briefly
Creative work runs on small, urgent purchases. Gaffer tape at 7am €18.40 A taxi for the hero product €31.00 Pizza for the edit suite at 2am €45.00 Tender puts every one of them on the right job, with the receipt attached, before anyone has to ask Matched
Written by two ex-producers who lost one shoebox too many
(01)Make a cardTry it — nothing gets issued
A new card for every job. Takes about nine seconds.
Name the project, set a limit, pick a finish. It lands in the right person’s phone wallet before the kettle boils — and every tap comes back tagged to the job.
Oddfellow shoot September · alerts at 80%
€4,280 of €12,000 36%
- Props & set€1,920
- Travel€1,160
- Food€740
- Kit hire€460
Plenty of room. Carry on shooting.
(02)Under the hoodSix things, running quietly
The admin happens while you’re still on set.
Tender does the bits nobody got into this industry for: chasing receipts, approving vans, converting krona, coding VAT. You’ll notice mostly by not noticing.
Approvals
Approvals without the chase.
Set rules per project. Under €500 goes straight through; anything bigger pings the producer, who taps once.
Multi-currency
Shoot in Stockholm. Report in euros.
Pay in 34 currencies at the mid-market rate plus a flat 0.4%. Every line lands in your books already converted.
Accounting sync
Your ledger, already updated.
Categories, VAT codes and project tags map once. After that, your books fill themselves in every 15 minutes.
Freelancer cards
Cards for freelancers. Gone at wrap.
Send a card by phone number with a limit and an end time. No payroll, no forms, no chasing plastic back.
Client rebilling
Rebill clients before they’ve left the shoot.
Flag any spend as rebillable and Tender drafts the invoice lines, markup included. No more forgotten taxis.
(03)How a month goesScroll to step through
Spend on Monday. Close on the 1st.
The payment lands on the right project budget the second it clears. Nobody asks “which job was that?” ever again.
Take a photo, forward the email, or let the vendor send it. We read total, VAT and date in under two seconds.
Receipt, category, project and client — pinned to the transaction, flagged for rebilling, ready for the ledger.
Send your accountant one tidy pack. They’ll reply with a thumbs-up and, possibly, a card.
(04)Time backRough maths, honestly done
How many hours is the shoebox costing you?
Two sliders, no email required. The numbers come from 212 onboarding audits with studios between 3 and 140 people.
2150
203,000
Every month, you get back
39.0hours
worth €2,537 of your team’s time
That’s about 5 working days — or one more pitch a month.
Median minutes per task, measured before and 60 days after switching. Your mileage will vary; your shoebox won’t.
(05)From the studiosUnpaid, unedited, slightly smug
Producers say nice things. Accountants say nicer ones.
We asked four customers what changed. Nobody mentioned “synergy”, which we’re taking as a win.
“Month-end used to eat two days and most of my patience. Now it’s a Tuesday lunch, and I don’t even need the whole hour.”
HOLLIS & WEBB
Chartered accountants · Leeds
Client reviewQ2 2026
VAT codes I fixed0
Receipts I chased0
Emails titled “URGENT”0
“First agency client whose export I didn’t have to fix. I’ve pinned it to the office wall as an example.”
# oddfellow-shootFri 18:04
NO
Nkechi Obi18:04
Wrap’s done. Every freelancer card expired at 18:00 on its own. Nobody had to chase anyone for a card back. I nearly cried in the van.
JM
Jon Mensah18:06
wait I still have my card?? oh. no I don’t.
−31h
Receipt chasing per month · Twelve Frames, 12 people
“We retired ‘receipt Fridays’. Nobody has asked for them back.”
(06)PricingNo card fees, no FX surprises
Priced per studio, not per swipe.
Monthly Annually −20%
Free
For freelancers and tiny teams finding their feet.
€0/ month
Free for as long as you like
- Up to 3 people
- 5 virtual cards
- Receipts that match themselves
- One live project budget
- CSV export
Studio
Most studios pick thisFor studios with a producer and a pile of receipts.
€59/ month
Billed monthly · cancel whenever
- Up to 25 people
- Unlimited virtual cards + 10 metal
- Unlimited project budgets
- Freelancer cards with auto-expiry
- Client rebilling with markup
- Two-way ledger sync
Agency
For multi-team agencies with a finance lead who deserves nicer tools.
€199/ month
Billed monthly · cancel whenever
- Unlimited people
- Multiple entities & currencies
- Custom approval chains
- SSO and full audit log
- API & webhooks
- A named human for support
Prices exclude VATExtra people on Studio: €5 / monthNo FX markup on your first €10k each month
(07)QuestionsAnswered plainly
Asked by producers. Answered without jargon.
JL
Still stuck?
Talk to Jonas. He has closed more month-ends than he’d like to admit.
Usually replies in 9 minutesNo — and that’s on purpose. Tender Money is an authorised e-money institution. Your money sits in segregated, safeguarded accounts, kept completely apart from ours. It isn’t covered by a deposit guarantee scheme, which is exactly why we say so up front.
Invite a freelancer by phone number, set a limit and an end time, pick the project. They get a virtual card in their phone wallet straight away — no payroll, no forms. When the shoot wraps, the card expires on its own.
We nudge them twice, politely. Then they can add a short note instead, and your accountant sees exactly which ones are missing and why. No detective work, no shoebox archaeology.
The main cloud ledgers used by UK and EU studios, both ways, plus a clean CSV for everything else. Categories, VAT codes and project tags map once during setup and then stay mapped.
Yes. Flag any expense as rebillable, set a markup per client (10% is the usual), and Tender drafts the invoice lines for you — receipts attached, so nobody argues about the taxi.
Most studios are live in about 11 minutes. Verification can take a day if your company is brand new. Virtual cards work immediately; metal cards arrive in 3–5 working days.
Export everything, close the account, and we return your balance within one working day. No exit fees, no guilt trip, no “are you sure?” emails.
(08) Last thing
Put the shoebox down.
Open an account in about 11 minutes. Your first metal card is on us, and your first month-end is on autopilot.
Free up to 3 peopleNo card feesLeave whenever